Vacancies

Terms of Service VOLGHE

Last updated on: 07/01/2026

These Terms of Use govern the use of VOLGHE's website, our services, and the digital platforms we employ, including our recruitment system Vincere.

By using our website, forms, services, or digital platforms, we ask you to read these Terms of Use carefully.

For more information on how we process personal data, please refer to our Privacy Statement. For information on cookies and similar technologies, please refer to our Cookie Policy. For further explanation on consent, candidate profiles, and data retention or suggestions, please refer to Our GDPR & Consent Policy.

 

Who are we?

VOLGHE is a Belgian recruitment agency specializing in the search for,

recruiting and guiding professionals within QHSE, Prevention, Safety, Environment, Quality, and Sustainability.

We support companies in finding suitable professionals and guide candidates, freelancers, and interim managers in their professional careers.

VOLGHE BV

Sint-Niklaas, Belgium
Company number: BE 0763.976.849

2. What do these Terms of Use apply to applicable?

These Terms of Use apply to the use of:

  • our website;
  • forms on our website;
  • our Applicant Tracking System, including Vincere;
  • career pages, application forms, and talent pools;
  • digital communication channels managed by VOLGHE;
  • digital processes for candidates, freelancers, clients, and other professional contacts.

If you do not agree to these Terms of Use, we ask that you refrain from further use of our website, forms, and digital services.

These Terms of Use do not supersede any separate commercial agreements, order confirmations, collaboration agreements, or general terms and conditions between VOLGHE and its clients or freelancers. In the event of any conflict, the specific written agreements between the parties shall prevail.

3. What is the purpose of our services?

VOLGHE guides recruitment, search, selection, and consultancy processes. Our services may include, but are not limited to:

  • Analyzing job openings and assignments;
  • searching for and approaching potential candidates or freelancers;
  • screening and guiding candidates;
  • presenting candidates or freelancers to clients or employers;
  • supporting communication, feedback, and follow-up during selection processes;
  • Building and managing a relevant candidate database.

Our services are based on a best-efforts commitment. We make professional efforts to find suitable matches, but we do not guarantee that a specific candidate will be hired, that an assignment will be awarded, or that a vacancy will be successfully filled.

Customers remain responsible for their final hiring or collaboration decisions. Candidates and freelancers remain responsible for their own availability, expectations, negotiations, and final decisions.

4. Use of our website and digital systems

You may use our website and digital systems solely for personal, professional, and legitimate purposes.

It is not permitted to:

  • bypass security systems;
  • manipulate data;
  • to distribute malicious software;
  • attempting to gain unauthorized access to systems or data;
  • use robots, scrapers, or automated tools to collect data;
  • actions that could affect the safety, stability, or integrity of our systems.

In the event of misuse or suspected unauthorized use, VOLGHE reserves the right to temporarily or permanently restrict access to its website, systems, or services.

5. Obligations of Candidates and Freelancers

When you, as a candidate or freelancer, provide data to VOLGHE, we ask that this information be correct, complete, and up-to-date.

You are responsible for reporting changes in your

contact details, availability, professional situation, expectations, or other information relevant to an ongoing or future selection process.

Participation in a selection process via VOLGHE always remains voluntary. You decide for yourself whether you are interested in a vacancy or assignment and whether you wish to proceed with the selection process.

VOLGHE will never propose your candidacy to a client or employer without prior consultation. We will first discuss the specific vacancy or assignment with you and ask for your approval before introducing your profile.

6. Obligations of clients and principals

As a client or principal, you are responsible for providing correct, complete, and up-to-date information about vacancies, assignments, job requirements, working conditions, project context, and company environment.

You undertake to handle all candidate and freelancer profiles that you receive from VOLGHE.

Candidate data, resumes, interview reports, notes, or other information shared by VOLGHE may not be forwarded to third parties or used outside the scope of the specific assignment or vacancy for which they were provided.

You are responsible for correct and timely feedback on proposed candidates or freelancers and for adhering to agreements contractually or in writing established with VOLGHE.

In case of misuse, unauthorized dissemination of candidate data, or breach of confidentiality, VOLGHE reserves the right to terminate the collaboration and claim damages.

7. Consent to keep, Right to represent a candidate consent

New candidates or freelancers may be asked to give separate consent for, among other things:

New candidates or freelancers may be asked to give separate consent for, among other things:

  • storing of their data in the VOLGHE candidate database;
  • being allowed to present their profile to clients or customers;
  • receiving emails about relevant job openings, assignments, or updates.

These permissions are further explained in our GDPR & Consent Policy.

Candidates or freelancers already in our database may also be asked to confirm their consent settings or re-agree to our documents.

Giving consent does not mean that VOLGHE will automatically suggest your profile to clients. VOLGHE will always discuss the specific opportunity with you first and ask for your agreement before making an introduction.

8. Intellectual Property

All content on our website, in job descriptions, documents, presentations,

communication and digital platforms are protected by intellectual

property rights, including copyright, trademark, and database rights.

It is not permitted to copy, distribute, reuse, or commercially use texts, processes, data sets, logos, visuals, job descriptions, or any other content from VOLGHE without prior written consent.

Violations may result in termination of access.,

Compensation and legal action.

9. Availability and operation of digital systems

VOLGHE strives to keep its website, forms, ATS, and digital systems secure, accessible, and functional.

However, we cannot guarantee that these systems will always be error-free, uninterrupted, or fully available. Malfunctions, maintenance, technical issues, or limitations with external vendors may temporarily affect availability.

VOLGHE is not liable for damages resulting from temporary interruptions, technical errors, delays, data loss, or problems caused by external systems, except in cases of willful misconduct or gross negligence.

10. External Tools and Suppliers

VOLGHE uses external tools and suppliers to support its services, including software for recruitment, email, hosting, administration, and security.

Where necessary, we will make appropriate arrangements with these suppliers to to ensure data protection, confidentiality, and security.

For the processing of personal data, please refer to our Privacy Statement and GDPR & Consent Policy.

11. Confidentiality

All information that candidates, freelancers, clients, or other contacts provide Delivery is handled confidentially.

We expect clients and customers to have the same confidentiality. respect with regard to candidate and freelancer profiles that are shared via VOLGHE.

Candidates and freelancers are also asked to handle confidential information about clients, job openings, assignments, company context, and selection processes that are not yet publicly available.

12. Liability

VOLGHE provides its services with the necessary professional care, but cannot be held liable for decisions made by candidates, freelancers, clients, or principals.

VOLGHE is not responsible for:

  • customer hiring decisions;
  • decisions of candidates or freelancers to accept or decline an offer;
  • incorrect or incomplete information provided by candidates, freelancers, or clients;
  • Technical problems or failures with external tools or suppliers;
  • indirect damage, consequential damage, loss of profit, or reputational damage.

To the extent permitted by law, VOLGHE's liability is limited to direct damages and to the amount paid to VOLGHE in connection with the collaboration in question.

13. Termination or Restriction of Access

VOLGHE may at any time decide to restrict or discontinue access to its website, digital systems, or services in case of misuse, violation of these Terms of Use, erroneous information, unauthorized use, or non-compliance with agreements.

Termination of access or cooperation does not impair obligations that already exist, such as payment obligations, confidentiality obligations, or data protection obligations.

14. Privacy, GDPR, and cookies

The processing of personal data is done according to our Privacy Statement and GDPR & Consent Policy.

The use of cookies and similar technologies is explained in our Cookie Policy.

These documents together form part of the broader The data protection policy of VOLGHE and can be found on our website.

15. Changes to these Terms of Use

VOLGHE may modify these Terms of Use when necessary, for example, due to changes in our services, systems, legislation, or internal processes.

The most recent version is always available on our website. The date of the last modification is indicated at the top of this document.

16. Applicable Law and Competent Court

These Terms of Use shall be exclusively governed by Belgian law.

In case of disputes, the courts of the judicial district of East Flanders shall have jurisdiction, without prejudice to mandatory statutory provisions.

If any provision of these Terms of Use is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

17. Contact

For questions regarding these Terms of Use, please contact us via:

info@volghe.com