Vacancies

PRIVACY POLICY

Last updated on: 06/25/2026

1. INTRODUCTION: RECRUITMENT IS A CRAFT, TRUST IS THE FOUNDATION

At Volghe, we believe that the right Match It doesn't happen by chance. It requires deep listening, careful searching, and purposeful connection. Recruitment is for us more than a transaction; it is a craftsmanship where people are always central. Because we work with people, careers, and the strategic future of organizations within the QHSE (Quality, Health, Safety, Environment) and Sustainability domains, trust forms the absolute foundation of our services.

This trust extends inextricably to how we handle your privacy and personal data. In a market that is sometimes characterized by volatility and opacity, Volghe consciously chooses for an "open book"-policy. We don't like noise, and neither do we for our legal and privacy-related communications.

In this comprehensive privacy statement we explain in clear, transparent language about what personal data we collect, why we do it, how we protect it, and what rights you have. This policy is applicable to all our services, including Volghe Search (permanent recruitment), Volghe Consult (interim And freelance solutions), as well as on your use of our website and other interactions with our office.

2. WHO IS THE DATA CONTROLLER?

When we use "Volghe," "we," "us," or "our" in this statement, we are referring to the legal entity responsible for processing your personal data (the data controller within the meaning of the General Data Protection Regulation - GDPR).

Company Details Volghe:

Name: VOLGHE BV
Saddle: Ladle corner street 23, 9100 Sint Niklaas, Belgium Enterprise Number (KBO): BE0763.976.849
Represented by: Anaïs Volkers

For all questions, comments of You can contact us directly and confidentially regarding your privacy and personal data via:

E-email: info@volghe.com
Phone: +32 470 19 10 13

3. WHAT PERSONAL DATA DO WE COLLECT?

Because we provide customized solutions through our Volghe Search and Volghe Consult pillars, the nature of the data we process varies depending on your relationship with us. We only collect data that is strictly necessary for performing our recruitment and consultancy work.

A. Candidates (Volghe Search - Permanent Hires)

When you apply, register, or when we proactively contact you (executive search), we process the following data:

  • Identification and contact details: Name, first name, address, email address, phone number, date and place of birth, nationality.
  • Professional details (CV): Work experience, education, qualifications, obtained certifications (particularly relevant within QHSE and Sustainability), language knowledge, and skills.
  • Motivation and personality: Data from cover letters, notes we take during in-depth interviews, assessments of your cultural fit with specific organizations, and your career expectations.
  • Financial expectations: Your current salary package and your expectations or requirements for a future role.
  • Publicly accessible information Data from professional social networks like LinkedIn, insofar as it is relevant to your professional profile.
  • Optional data: References from former employers (to be contacted only with your explicit prior consent), passport-style photo (if voluntarily added to your CV).

B. Freelancers and Interim Managers (Volghe Consult)

If you are collaborating or wish to collaborate with us as a freelance expert in QHSE or Sustainability for project-based support, we process:

  • All data as described under the category 'Candidates'.
  • Additional professional information: Information that you provide us in writing of verbally conveyed about Previous assignments and project experience.
  • Company details: Business name, enterprise number (VAT), registered office.
  • Financial and administrative data Bank account number (IBAN/BIC), hourly rates or daily rates, billing information, proof of insurance (such as professional liability).
  • Availability: Your current project status, notice period, and future availability for new assignments.

C. Customers and Business Relationships (Clients)

To help organizations fill strategic of temporary positions, we maintain contact with managers, HR-Managers, Operational Leaders, QHSE-executives and financial executives. We process data from them:

  • Identification and contact details: Last name, first name, business email address, business phone number, position, and title.
  • Company Information: Notes from our intake meetings and site visits (to understand the shop floor and culture), appointments, contracts, and billing information.
  • Feedback Your evaluations of proposed candidates or ongoing projects (which contribute to our 4.8/5 star reputation).

Website visitors

When you visit our website, we process certain electronic data to optimize the site's functionality:

  • Technical data: IP address, browser type, operating system, device information.
  • Navigation Data: Pages you visit, the time you spend on the website, the links you click (including our "Find a Consultant" or "Search for a Permanent Employee" CTAs).
  • Cookies: See section 11 of this statement for a detailed explanation of our cookie policy.

4. FOR WHAT PURPOSES AND ON WHAT LEGAL GROUNDS DO WE PROCESS YOUR DATA?

Volghe never processes your data arbitrarily. Every processing activity is linked to a specific purpose and based on a legal ground according to Article 6 of the GDPR.

A. For the provision of our core services (Matchmaking & Mediation)

  • Goal: Diploma screening'experience and cultural fit; proposing candidates to potential employers of clients; coordinating job interviews; and guiding the entire process from intake to successful placement.
  • Legal basisThe execution of an agreementof pre-contractual measures) when you register as a candidate, of your explicit consent when we proactively contact you. To effectively forward a profile to a specific client, we always ask for your explicit consent. Following is no "resume slider"; transparency is paramount.

B. For contract and project management (Volghe Consult)

  • Goal: Drafting framework agreements, project contracts, time tracking, and invoicing for interim professionals- freelance assignments
  • Legal basis The performance of the agreement between you (the Freelancer), Volghe, and the end-client, considering all parties involved in the execution of the assignment and the associated privacy safeguards.

C. For customer management and relationship building (Partnership First)

  • Goal: Maintaining long-term client relationships, sending updates about top available candidates, and discussing ongoing collaborations.
  • Legal basis Our legitimate business interest in maintaining commercial relationships and promoting our services.

D. For legal and administrative obligations

  • Goal: Meeting tax, social, and accounting obligations, as well as preventing fraud and cooperating with government inspections.
  • Legal basis Complying with a legal obligation.

E. For marketing and communication

  • Goal: Keeping you informed of relevant market trends in ESG, Sustainability, and QHSE, or inviting you to networking events.
  • Legal basis Consent (for newsletters to candidates or prospects) or legitimate interest (for existing customers with whom we already have a business relationship).

5. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?

Your data will be handled with the utmost discretion. Volghe will only share your personal data with third parties when absolutely necessary for our service provision, and always in a secure manner. We will not sell your data to commercial third parties under any circumstances.

We may share your data with:

  • Potential Employers and Clients When, after thorough selection, we judge that you are a suitable candidate or consultant for a specific role. Important: Your profile, resume, and our personal notes will only be presented to a client after we have discussed the opportunity with you and you have explicitly agreed to it.
  • IT and Software Suppliers: Partners who manage our infrastructure, such as our Applicant Tracking System (ATS) provider, cloud storage, website hosting, and email providers. These parties act as processors and are contractually bound to strict security standards (via Data Processing Agreements).
  • Financial and Legal Advisors Our accountant, accounting firm, social secretariat, or legal advisors, in the context of invoicing, payroll, and legal compliance.

6. HOW LONG DO WE KEEP YOUR DATA?

Volghe does not retain your personal data longer than necessary to fulfill the purposes for which it was collected, taking into account statutory retention periods.

  • Candidates and Freelancers: If you apply or register, we will initially store your data for a period of 4 weeks after the completion of the application process (if the process does not result in a match). With your explicit consent to remain in our talent pool (to be able to contact you in the future for new, relevant vacancies within QHSE/Sustainability), we will store your data for up to 3 years after your last proof of activity or contact. We will contact you before the expiry of this period to ask if you wish to remain in our network.
  • Customers, Contacts, and Suppliers: Data is retained as long as the business relationship is active and for up to 10 years after the termination of the relationship in connection with contractual liability.
  • Billing and Accounting Information Data subject to tax and accounting legislation are kept for a statutory period of 7 years (counting from January 1 of the year following the financial year).

7. HOW DO WE SECURE YOUR DATA?

As specialists in quality and prevention management, we know better than anyone how important risk control is. We have therefore taken appropriate technical and organizational measures to protect your personal data against loss, unauthorized access, modification, or any form of unlawful processing.

Our measures include, among others:

  • Secure servers and network connections (SSL/TLS encryption for our website).
  • Strict access control systems (password policies, Multi-Factor Authentication).
  • Access to personal data is strictly limited to those employees (such as Anaïs Volkers and authorized personnel) for whom it is essential for the performance of their duties.
  • Regular backups and updates of our systems to minimize vulnerabilities.
  • Working with reputable IT partners who are ISO certified or demonstrably meet the strictest European security requirements.

8. INTERNATIONAL DATA TRANSFERS

Volghe primarily operates within Belgium and the broader Benelux/European market. Your personal data is generally processed and stored on servers located within the European Economic Area (EEA).

If, for example, it becomes necessary to transfer data to a country outside the EEA due to the use of certain cloud-based software solutions, we will always ensure that this is done exclusively to countries with an adequate level of protection (as recognized by the European Commission), or by using appropriate safeguards such as the Standard Contractual Clauses (SCCs) of the European Commission, supplemented with any necessary security measures.

9. YOUR RIGHTS AS A DATA SUBJECT

You always retain control of your own data. The GDPR grants you several rights, which we at Volghe fully respect. You have the right to:

  • Right to Inspect You may ask us at any time if we process your personal data, what that data is, and you may request a copy of it.
  • Right to Rectification If your information is incorrect (for example, you obtained an additional certificate in environmental law), you have the right to have this incorrect or incomplete information corrected or supplemented free of charge.
  • Right to Data Erasure ('Right to be Forgotten'): You can request that we delete your data from our systems. We will do so immediately, unless we are legally or contractually obligated to retain certain data (such as invoices) for a longer period.
  • Right to Restriction of Processing In certain situations, you may ask us to temporarily suspend the use of your data.
  • Right to Data Portability: You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format, so that you can, if necessary, transfer it to another party.
  • Right of Objection You can object to the processing of your data based on our legitimate interest. We will then cease processing, unless we can demonstrate compelling legitimate grounds that outweigh your interests. You can also object to direct marketing at any time.
  • Right to Withdraw Consent: If the processing is based on your prior consent (for example, inclusion in our talent pool or forwarding your resume to a specific client), you may withdraw this consent at any time, without providing a reason.

How can you exercise your rights?
You can submit a request by sending an email to info@volghe.com. To protect your privacy, we may ask for proof of your identity (you may redact irrelevant information such as your national registry number). We will respond to your request within the legal period of 30 days, and in the spirit of our decisive approach, we usually do so in a fraction of that time.

10. AUTOMATED DECISION-MAKING AND PROFILING

We love clear language: Volghe does not use automated decision-making or exclusively automated profiling. As we state in our mission: recruitment is a craft and not a transaction that can be taken over by an algorithm. There is no robotic CV screening that automatically determines whether or not you advance to the next round. The assessment of your skills, your personality, and your strategic fit with a client always involves human intervention, by experienced professionals who understand your niche.

11. COOKIES AND SIMILAR TECHNOLOGIES

When you visit our website to find a consultant or search for a permanent position, we use cookies. These are small text files that are stored on your device to optimize your user experience and provide us with insights into the performance of our digital channels.

We use the following categories of cookies:

  • Essential / Strictly Necessary Cookies: These are crucial for the technical functioning of the website and cannot be disabled.
  • Analytical cookies: We use this information to anonymously measure traffic on our website (e.g., via Google Analytics) to understand how visitors navigate so we can improve our content.
  • Functional cookies: These remember your preferences, such as language settings, to make your visit more pleasant.
  • Marketing/Tracking Cookies These are only placed with your express consent (via the cookie banner). They help us and third parties show you relevant ads or content on other platforms.

On your first visit to our website, a transparent cookie banner will give you the opportunity to indicate your preferences. You can change your settings at any time via the settings in your browser or via the link at the bottom of our website.

12. CHANGES TO THIS PRIVACY STATEMENT

The world of data and privacy protection is dynamic, as are the sectors in which we operate. Volghe reserves the right to periodically adjust this privacy statement to new legal developments or changes in our business operations. The most recent and valid version is always available on our website. You will find the date of the last modification at the top of this document. In case of significant changes that have a major impact on your rights or the way we process your data, we will proactively inform you about this (for example, by email).

13. COMPLAINTS AND QUESTIONS (DATA PROTECTION AUTHORITY)

We stand for honest communication without any noise. Do you have a question, doubt, or complaint about how we handle your data? We invite you to contact us directly about this in the first instance via  info@volghe.com. We always strive for a quick and amicable resolution, fully in line with our 'Partnership First' vision.

If, despite this, you believe that your concerns have not been adequately addressed, you always have the right under the GDPR to file a formal complaint with the supervisory authority in Belgium:

Data Protection Authority (DPA)
Drukpersstraat 35
1000 Brussels
Phone: +32 (0)2 274 48 00
Email: contact@apd-gba.be
Website: www.dataprotectionauthority.be

14. CLOSING WORDS: OUR PROMISE TO YOU

At Volghe, you are not a number, a data block, or an anonymous profile. We handle your personal data with the same dedication, expertise, and care with which we practice our recruitment profession. We search, we find, and we connect – in a safe and responsible manner.