Last updated – December, 2025
VOLGHE places great importance on the protection of personal data.
In this Privacy Policy, we inform you about how we collect, process, and secure your data.
when we offer our recruitment services.
We process personal data in accordance with the GDPR and Belgian privacy legislation.
Who are we?
Volghe is a Belgian recruitment agency specializing in the search, selection, and guidance of
professionals within QHSE, Prevention, Safety, Environment and Quality.
We support companies in finding suitable talent and guide candidates in their
Professional growth.
In the context of these activities, we process personal data of candidates, clients, prospects, and
partners. Volghe acts as the data controller under the GDPR.
2. What data do we process?
We only process personal data that is necessary to perform our services correctly.
This may include identification data (such as name, address, phone number, and email),
professional data (such as CV, education, certifications, work experience, and skills),
communication data (such as emails, phone calls, and interview notes) and information that is relevant
VOLGHE – All rights reserved
This document is part of VOLGHE's data protection policy.
Questions? Contact us at info@volghe.com.
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is for a selection process (such as availability, salary expectations, or references, when these
may be requested).
customer and prospect contact details, company information, job opening details, and
communication history. Furthermore, via our website, we can provide technically limited information
collect, such as IP addresses or data you enter via a contact form. Administratively
Necessary data, such as contracts and invoicing documents, can also be processed.
3. How do we obtain your data?
We collect personal data when you contact us directly, when you
applies, you register for a talent pool, you send us your resume, or when we your information
Find it through public sources like LinkedIn or job boards. Customers can also provide us with data.
deliver when they ask us to perform a selection or mediation assignment.
4. Why do we process personal data?
We process personal data to carry out our recruitment and selection activities. This includes
assessing suitability, proposing candidates to clients, building talent pools,
having conversations, following up on vacancies, and managing collaborations. Additionally,
we use personal data to correctly process contracts and invoicing, legal
to fulfill our obligations and to perform our services with quality and professionalism.
In addition, with your permission, we may inform you about relevant job openings.,
News and opportunities.
5. What is the legal basis for this processing?
We base our processing on several legal grounds:
• Consent, when you actively provide us with your data or via a
Consent form confirmed.
• Legitimate interest, when we process data to provide our services,
talent matching, contacting companies, or approaching candidates.
• Performance of a contract, when you are a customer or participate in a
Selection process.
• Legal obligation, when we are required to retain certain data for administrative or
legal reasons.
6. With whom do we share your data?
Personal data is only shared with customers for whom you are eligible, and only
when this is relevant for a concrete selection process. In addition, we can share data with
external service providers who support us, such as Vincere ATS, email providers, software partners, and
legal or administrative advisors.
We never sell personal data, and all our suppliers comply with GDPR requirements.
VOLGHE – All rights reserved
This document is part of VOLGHE's data protection policy.
Questions? Contact us at info@volghe.com.
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7. How long do we keep data?
We do not retain personal data for longer than necessary. Candidate data will be kept for a maximum of five
years after the last contact, unless you withdraw your consent earlier or prefer that we
we will delete your data. Legally required documents, such as invoices and contracts, will be retained for seven
for the year. We retain customer and prospect data for as long as a business relationship remains relevant.
Both parties declare that all information provided by the Customer, the introduction
from a candidate and all information on proposed candidates in strict confidence
to treat.
8. How do we secure your data?
We take appropriate technical and organizational measures to protect personal data.
This includes security within Vincere ATS, access control, encrypted connections, and internal
procedures that prevent unauthorized access to sensitive information.
9. What rights do you have?
You have the right to access, rectify, erase, or restrict the processing of your personal data.
processing or object to processing. You can also request data to be transmitted
withdraw your permission at any time.
For this, you can contact us via info@volghe.com
10. Withdrawal of consent
Once you have given consent, you can withdraw it at any time via the links in our emails.,
via the Vincere consent platform or by contacting us directly.
11. Cookies
If our website uses cookies, only functional cookies will be applied. We use
no marketing or tracking cookies, unless explicitly stated and requested.
12. Changes
This Privacy Policy may be amended when necessary. The most recent version is always
available via our website or upon request.
13. Contact
For questions or requests regarding privacy or data processing, you can reach us via:
info@volghe.com